Part One – Components of a SAFE Workplace

Plans, Policies, and Procedures that Formalize and Outline the Program

Many are familiar with the necessity for implementing a Workplace Violence Prevention Policy. There are two other significant documents, though, that need to be included in the development of a comprehensive program. ASIS SHRM American National Standard WVPI.1-2011 and OSHA Directive 02-01-058, the two documents which are the prevailing guidance for Workplace Violence (WPV) Prevention and Intervention Programs, cite that programs should also include a Threat Management Team Protocol and a procedural document that outlines responsibilities in the event of a violent incident. CPPS calls these documents a Governance Document and an Armed Threat Standard.

If you don’t have a Workplace Violence Prevention Policy, here are a couple items to keep in mind when you create it. First, the policy needs to incorporate a “No Threats, No Violence” standard for your organization. This is the best way for the employer to portray a commitment to a safe workplace.

Second, the policy needs to be communicated to all employees. This can be accomplished when employees are on-boarding, and they can be reminded of the policy throughout their employment. With the completion of the development of the policy, a Governance Document and an Armed Threat Standard can effectively be implemented.

The Governance Document will be primarily utilized by the Threat Management Team (TMT). One thing to note briefly regarding a Threat Management Team: it is an interdisciplinary team typically composed of HR, Security, Legal, and other components designed to assess and manage problematic behavior. So, the protocol’s design is to outline the specifics of the TMT’s operations and how they will handle the Incident Management Process. For example, this document can include who will receive reports made under the WPV Prevention Policy, information about what type of incident constitutes when the team needs to meet, or furthermore, when they need to reach out to external experts for guidance. The Armed Threat Standard, however, is going to outline responsibilities to be taken when violence is occurring. Not only will this document outline what the individual response is, but it will also cite what the role of responding Law Enforcement should be. Lastly, pre-planning should always be included where it can. Including in this document the types of threats your organization faces and planning for the possibility of that threat will encourage effective readiness, response, and recovery should an incident occur.

By creating and implementing these three documents, your organization is on schedule for operating a comprehensive WPV Prevention Program. For organizations pursuing the SAFE Workplace Certification, these three documents must be completed and implemented in an organization. If you have any questions regarding these documents, we are happy to assist. In two weeks, we’ll discuss the Awareness Training that organizations need to implement.

For questions or more information about the certification process please contact us.